Job Opportunity: Office Administrator

The Prince Edward Island Human Rights Commission is seeking an Office Administrator with strong interpersonal and writing skills.  Responsibilities for this position include answering questions from our inquiry line as well as a full range of administrative duties.

Tasks & Responsibilities:   
  • Receive telephone calls, greet visitors and schedule appointments.
  • Answer general inquiries from the public and when necessary, refer inquiries to the appropriate person within the Commission or external agency.
  • Maintain a log and statistics on inquiries and complaints.
  • Use electronic client management system.
  • Prepare correspondence, reports and other documents.  Proof and edit documents.
  • Receive and distribute incoming mail and prepare outgoing mail.  Hand deliver and pick up documents when required. 
  • Compile meeting materials and record Minutes for staff and Commission meetings.
  • Maintain and update website.
  • Provide administrative support to Commission staff.
  • Maintain a joint Commission calendar.
  • Maintain office supplies and inventory.
  • Maintain records and organize and digitize files.
  • Performing Panel Clerk duties for Panel Hearings.
  • Perform other related duties as requested.
  • Considerable experience in providing administrative services.
  • Excellent writing and grammar skills.
  • Extensive knowledge and experience with Microsoft Word, Excel, Adobe, Power Point and Google Docs.
  • Excellent communication skills, (listening and responding), and ability to respond to and de-escalate emotionally charged individuals. 
  • Ability to positively interact with a diverse population and determine the nature and urgency of a request for services.
  • Able to maintain a high level of confidentiality in dealing with inquiries and complaints before the Commission.
  • Ability to work well in a small office environment, as well as independently. 
  • Currently entitled to work in Canada.
  • Experience with Zoom, Canva and website maintenance. 
  • Knowledge of the PEI Human Rights Act.
  • Proficiency in French or another second language.

Duration:    This is a full-time, in person position.

Location:    9 Pownal Street, Charlottetown, PEI C1A 0K2

Hours:    Monday - Friday, 8 a.m. - 4 p.m.  Some alternative hours may be required.

Remuneration:    $51,300 to $58,300 per year plus benefits.

Please submit your resume along with a cover letter explaining your qualifications and interest in this position to by 3 pm June 13, 2024.  

The Human Rights Commission recognizes and values lived experience and encourages applicants of diverse backgrounds to apply.